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ICASA Charter

ICASA Code of Conduct & Service Charter

Introduction

1. Coolhost (Pty) Ltd ("Coolhost") holds licences issued by the Independent Communications Authority of South Africa ("ICASA"). Despite holding these licences, Coolhost currently only resells the electronic communications services provided by its upstream providers to its subscribers.

2. ICASA requires that all licence-holders comply with, inter alia, the: 2.1. ICASA Code of Conduct Regulations 2007, which sets out minimum standards of conduct when providing services to subscribers or dealing with potential subscribers; and 2.2. ICASA End-User and Subscriber Service Charter Regulations 2016, which sets out minimum quality of service standards applicable to services provided to subscribers and potential subscribers.

3. Coolhost has developed a Code of Conduct and Service Charter in line with these Regulations and will strive to follow this in its interactions with its Consumers, but records that as a reseller of third party networks and services the below may be of limited application.

4. The ICASA Code of Conduct Regulations 2007 are available here.

5. The ICASA End-user and Subscriber Service Charter Regulations 2016 are available here.

Definitions

6. "Business Day" means any day other than a Saturday or Sunday or a public holiday observed as such in the Republic of South Africa.

7. "Business Hours" means 08h00–17h00 on Business Days.

8. "Customer" means a subscriber or potential subscriber of Coolhost.

Key Commitments

9. Coolhost makes the following key commitments and will endeavour to: 9.1. Act in a fair, reasonable and responsible manner in all dealings with Customers; 9.2. Ensure that all its services and products meet the specifications as contained in Coolhost' licences and all the relevant laws and regulations; 9.3. Not unfairly discriminate against or between Customers on the basis of race, gender, sex, age, religion, belief, disability, ethnic background or sexual orientation; 9.4. Display utmost courtesy and care when dealing with Customers; 9.5. Provide Customers with information regarding services and pricing; 9.6. Where requested to do so, to provide Customers with guidance with regard to their service needs; 9.7. Keep the personal information of Customers confidential unless Coolhost is:

  • In possession of written authorisation from the Customer to do so;
  • Required to release such information for the purpose of briefing Coolhost' auditors, professional advisors or an accredited debt collection agency; and/or
  • Otherwise authorised or required by any law or an order of Court.

10. Customers have the right to refer Complaints to ICASA as more fully set out in Coolhost' Complaints Procedures.

Consumer Rights

11. The ICASA Code of Conduct Regulations 2007 stipulate the following (non-exhaustive) list of consumer rights held by consumers: 11.1. A right to be provided with the required service without unfair discrimination; 11.2. A right to choose the service provider of the consumer's choice; 11.3. A right to receive information in the consumer's preferred language; 11.4. A right to access and question records held by the service provider which relate to the consumer's relationship with the service provider; 11.5. A right to the protection of the consumer's personal data, including the right not to have personal data sold to third parties without the consumer's permission; 11.6. A right to port a number in terms of applicable regulations; 11.7. A right to lodge a complaint; and 11.8. A right to redress.

Availability of Information

12. The following information can be obtained from Coolhost by email request to sales@coolhost.co.za(with no charge payable), and is available for inspection at Coolhost' offices during Business Hours: 12.1. Coolhost' range of services/products on offer; 12.2. Tariff rates applicable to each service offered; 12.3. Terms and conditions applicable to such services/products; 12.4. Payment terms; 12.5. Billing, billing processes and the Billing Disputes Procedure; 12.6. General Complaints Procedure; and 12.7. Relevant contact details.

Billing

13. Coolhost will provide the Customer with an itemised bill or invoice on request or where this is specified as part of the services provided to the Customer.

14. Billing terms are also set out on Coolhost' invoices.

Defective Items

15. Where a product is defective, Coolhost will investigate the issue and will replace it in accordance with the manufacturer's warranty for that product.

Application/Credit Vetting

16. Where applicable, Coolhost reserves the right to subject any application for services and/or products, including variations to existing services and/or products, to credit referencing and analysis by registered credit bureaux, and the Customer explicitly consents to the use of all information supplied by the Customer for this purpose and for the purpose of compliance with the National Credit Act 34 of 2005, as amended.

Terms and Conditions of Service

17. Coolhost will provide the Customer with a copy of the written contract and/or terms and conditions (or link thereto) upon finalisation of a service agreement or as soon as is reasonably possible thereafter. Where an agreement is entered into telephonically, a copy of these documents will be provided to the Customer within 7 Business Days.

18. These documents will contain clear provisions relating to the nature of the contract, the minimum duration of the contract, the manner and notice period for termination, any payments or rules which may be applicable for early termination, and any other rules which may govern the relationship between Coolhost and the Customer.

19. Where Coolhost makes changes to the terms and conditions of its services, Coolhost will inform the Customer of such changes within a fair and reasonable period.

Minimum Service Standards

20. The End-user and Subscriber Service Charter Regulations 2016 set out the following quality of service parameters for Fixed Services, Fixed Wireless and Mobile Services (as defined therein): 20.1. 95% network service availability averaged over 6 months; 20.2. 95% service availability averaged over 6 months; 20.3. For Fixed Services, 95% success rate in meeting residential services installations within 30 days of request measured over 6 months, and 90% successful installations for business services within 30 days of request measured over 6 months; 20.4. For Fixed Wireless, 95% success rate for activations within 48 hours measured over 6 months, and for Mobile Services 99% activated within 48 hours measured over 6 months; 20.5. For Fixed, 90% of faults cleared within 5 days measured over 6 months, and for Mobile Services, 95% of faults cleared within 24 hours measured over 6 months; 20.6. Average call setup success ratio must be greater than 98% averaged over 6 months; 20.7. Average call setup time must be less than 20 seconds averaged over 6 months; 20.8. Average dropped call ratio must be less than 3% averaged over 6 months; 20.9. Average message transmission success ratio must be greater than 98% of attempted SMS' averaged over 6 months; 20.10. End-to-end delivery time for SMS' must be less than 60 seconds averaged over 6 months; 20.11. Average speech quality on the Mean Opinion Score (MOS) must be greater than 3 averaged over 6 months.

21. Coolhost will, subject to events and conduct beyond its reasonable control, adhere to the aforementioned quality of service parameters insofar as these apply to Coolhost.

22. Customers acknowledge that Coolhost is directly dependent on network and other services provided by third parties in providing the services, and that Coolhost cannot be held liable in any manner whatsoever for any failure to meet any specified standards where this results from the acts and/or omissions of such third parties.